A supplier invoice arrives by email and has to reach a payment run. Three roles touch it, one decision point sends a share of them back, and the loop that follows had never been drawn. This is what Modilo produced from one paragraph of description.
Nothing is annotated on the canvas beyond the step names — the detail travels in the BPMN documentation, so the file stays clean when your client opens it in their own tool. The amber markers key to the findings below.
On a narrow screen the diagram scales to fit; the full step names and the per-step detail are in the downloadable file.
Each finding points at the step it came from. None of it is written on the diagram — a BPMN file a client opens should be notation, not commentary.
Every invoice arrives as an email attachment and is read and keyed into SAP by a person. There is no capture queue, so there is also no record of how many arrive or how long they wait.
Manual re-keyWhen an invoice does not match the purchase order it goes back by email and re-enters wherever it left off. Nothing measures that loop, so nobody can say what share of invoices take it.
Untracked reworkThe cost-centre owner approves by replying to an email. There is no queue, no delegation and no escalation — when they are away, the invoice waits for them.
Single point of failureThe header and line data were already read at the matching step. Posting types the same values into a second screen, which is where most correction bookings originate.
Duplicate entryIn order of what it costs you to try. Modilo names tools it does not sell, and says so when the answer is something you have already paid for — which, in SAP shops, it very often is.
If you run S/4HANA, the capture queue, purchase-order matching and an approval workflow with delegation are very likely already licensed and switched off. Check this before you buy anything: it closes findings 1, 3 and 4 without a new contract.
Ask us how to check your licence →Cloud capture reads the PDF, matches it against the purchase order and hands SAP a posting-ready document. Worth it when VIM is not licensed, or the invoice mix is too varied for standard templates.
Only worth doing where the two options above genuinely do not fit — an unusual purchase-order structure, a second ERP, or a matching rule no standard product expresses. Modilo builds these.
Request a quote →Looking for the shorter version? The invoice approval teardown covers the same process in about a minute.
Describe it in a paragraph — English, German or Italian. You get the same three things: the BPMN file, the findings, and the options. Three processes free, no card.